Streamline Scheduling, Enhance Collaboration, and Optimize Meeting Spaces

Concierge 365 Meetings

Concierge 365 Meetings simplifies booking, real-time availability, and meeting space management with seamless integrations, enhancing collaboration, productivity, and overall meeting efficiency across teams.

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Optimized Scheduling, Seamless Integration, and Efficient Resource Allocation

Streamline Your Meeting Management

Elevate your office with Fischer & Kerrn’s platform for hybrid work. Our system offers frictionless booking via Outlook, mobile apps, and desk panels. Features like RFID, PIR sensors, and busy lights optimize space and productivity. Whether SaaS, cloud, or on-premise, our system adapts to your needs.

Seamless Integration

Easily integrates with Outlook, Teams, and Google Workspace for simple and unified scheduling.

Real-Time Availability

View up-to-date room availability and manage bookings with real-time updates for all users.

Advanced Analytics

Gain insights into meeting room usage, optimization, and resource allocation with detailed reports.

Customizable Features

Tailor room setups, catering options, and additional services to suit your organization’s needs.

Streamline Meeting Room Scheduling, Resource Allocation, and Collaboration

Comprehensive Meeting Management Software

Concierge 365 Meetings simplifies room bookings, resource management, and collaboration with seamless integrations, real-time updates, advanced analytics, and improved workplace efficiency, productivity, and user satisfaction.

Users

  • Find & book rooms on mobile or desktop
  • Plan meetings and book meeting rooms from the user calendar in Classic Outlook, New Outlook for Windows, Outlook Web Access, Microsoft Teams and Google Workspace.
  • Plan meetings and book meeting rooms from mobile devices (iOS/Android APP)
  • Order catering and services from the user calendar in Classic Outlook, New Outlook for Windows, Outlook Web Access, Microsoft Teams and Google Workspace.
  • Order catering and services from mobile devices (iOS/Android APP)
  • Get room suggestions based on user location
  • Search by room location, capacity & amenities
  • Supports booking restrictions and permissions for advanced bookings
  • Book other resources (Desks, Car parking spaces, Cars, equipment, Bicycles etc.)
  • Resource finder overview equipment
  • See floorplans / office maps when booking a room
  • Overview available resources quickly
  • Book across multiple locations and time zones
  • Full integration to visitor management, invite/pre-register visitors from Microsoft Outlook
  • Browser supported

Vendors

  • Full integration to service vendors (kitchen, service team, coffee team, etc.)
  • Solution for handling orders
  • Export billing data to financial system (cost center)
  • Reporting and analytics for orders
  • Production displays

Technical / Integrations

  • Classic Outlook, New Outlook for Windows, Outlook Web Access, Microsoft Teams and Google Workspace.
  • Software as a Service
  • On-premise option available
  • Full Microsoft Exchange integration
  • Microsoft Entra / Active Directories
  • API’s available / Integration to almost anything
  • Sensor integration for booking/release
  • Detection sensors integration

Analytics

  • Reporting and analytics for orders and resource utilizations
  • Standard reports: Resource Utilization
  • Customizable reporting available

Administration

  • Webportal istration is done in a web portal
  • Administrator roles and permissions / see only what you have access to
  • Easily manage location directory & hierarchy for locations, sites, buildings, floors, rooms, desks, equipment and other resources
  • Manage floorplans
  • Easily administrate commerce, catering or service items with prices and pictures/images
  • Optimize the room and resource booking by allowing selected users to move and cancel the employees’ bookings.

Extra Features

Buffertime

  • The purpose of Buffertime is to reserve additional calendar time before and after each meeting room booking. The service monitors if bookings are made in the meeting room calendars and depending on the catering or services ordered, it will extend the booking in the meeting room calendar with a predefined period of time, on selected meeting room calendars.

Notifications

  • Notifications With the help of notifications, you can ensure that your guests have received a guest card in advance, been informed about the good parking options, received a parking permit, have been kindly guided to check in at the reception or have even been given a QR or WiFi code. This saves both time and resources and ensures an easy and convenient arrival for your guests.

Room Combiner

  • Many organizations have a number of meeting rooms which can be combined to create larger rooms for conferences etc. For example, an organization might have Room A and Room B which can be combined to create Room C.

Bookingcenter

  • Optimize the room and resource booking by allowing selected users to move and cancel the employees’ bookings. CONCIERGE BOOKINGCENTER users can even allocate meeting rooms and resources to users if necessary.
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