Visitor Management Software
Ensuring a seamless visitor experience plays a crucial role in creating a positive and lasting impression of any organization. It involves welcoming and guiding guests efficiently, ensuring both security and hospitality. A high level of service to visitors reflects the organization’s professionalism, making guests feel valued and comfortable from the moment they arrive.
A Vital Part of the Concierge Booking 365 Experience
The visitor management software allows users to pre-register visitors from the Outlook calendar invite or have the visitor register themselves upon arrival. Offered as a standalone solution or as part of the Concierge Booking 365 platform. Provide the best service for your visitors by delivering a smooth check-in.
Focused Productivity
Minimizes administrative tasks, enabling teams to focus on higher-priority work.
Professional Environment
Creates a secure, efficient, and welcoming atmosphere for employees and visitors.
Efficient Management
Automates visitor check-ins, reducing wait times and freeing up valuable time.
Enhanced Security
Offers robust security features to ensure a safe, compliant visitor experience.
Streamline Visitor Management Process
Simplify visitor check-ins, enhance office efficiency, and ensure a secure, seamless experience for every guest. With automated features, real-time notifications, customizable options, and advanced security, managing visitors has never been easier.
Pre-Registration Made Easy
Allow visitors to pre-register their information online, ensuring a faster, smoother check-in process upon arrival. This reduces wait times and makes the entire experience more efficient for everyone.
Secure, Contactless Check-In
Visitors check in quickly and securely through a contactless system, reducing wait times and enhancing security. This process eliminates the need for manual entry and ensures a safe environment for all.
Real-Time Notifications
Your team receives instant alerts when visitors arrive, enabling a prompt, professional welcome. Real-time notifications ensure everyone is prepared and no visitor is left waiting.
Customizable Visitor Experience
Tailor the check-in process to fit your office’s unique needs, with options like branded check-ins, custom visitor badges, and more. Offer a personalized experience that reflects your company’s professionalism.
Visitor Management System
The visitor registration system allows organizations to collect visitor details, track entry times, and ensure that all visitors follow required security protocols. It enhances safety by offering real-time data, automated check-ins, and the ability to monitor visitor activity. Whether for office buildings, campuses, or events, this system improves the overall visitor experience while maintaining a secure environment.
Visitor Registration
The visitor registration software simplifies visitor tracking, offering options for pre-registration through Outlook invites or self-registration upon arrival. Available as a standalone solution or part of the CONCIERGE BOOKING 365 platform, it provides an easy check-in process and valuable insights into visitor activity.
Pre-Register Visitors from Microsoft Outlook
Users can pre-register visitors via Outlook calendar, adding details for reception. Notifications with directions, transport, and parking info can be sent. A QR code for easy sign-in or gate access is also provided.
A reception staff app enables visitor pre-registration, check-in/out, and badge pre-printing for a smooth experience.
Guest Badges
Guest badges help easily identify visitors, with options to automatically print upon sign-in or pre-print for arrival. The badge can be customized to include the visitor’s name, host, date, visitor card number, barcode/QR code for sign-in/out, a photo, and/or Wi-Fi code.
Reporting and Analytics
In case of an emergency, the evacuation report provides vital information on who is currently in the building. The system also offers detailed reports on visitor activity, including visitor history, all while being GDPR compliant. With all the data at your disposal, it’s simply a matter of how you prefer to view it.
Powerful API's for Easy Integration
The solution is very open with APIs for all parts of the platform and can easily be integrated with other vendor solutions. Car parking systems, security gates, Wi-Fi systems, door locks, or access control systems, to name a few.
Hardware
Our hardware options are highly flexible, ranging from tablets to Android or Windows touch screens, with nearly endless possibilities. Choose from large, user-friendly 22″ touch screens in high quality, available with table or floor stands to match your environment. These options come with built-in printers and scanners or can be connected separately. We offer tailored hardware solutions to meet your specific needs and can also assist in selecting the right guest badges for any purpose.
Automated and Customizable Visitor Management Solutions
Fischer & Kerrn makes visitor management simple and efficient by offering an all-in-one solution for registration, check-in, notifications, and security. Whether you’re hosting a conference or welcoming day-to-day guests, our platform ensures a smooth and professional visitor experience every time.
Documents & Registration
Send and collect documents before visitor arrival (NDAs, check-in instructions).
Arrival Notifications
Automatically notify team via email, Slack, or Teams when guests arrive.
Visitor Badges
Improve security, branding, and visitor identification with personalized badges.
Visitor Data
Export and analyze data on guest visits to track trends and optimize office flow.
Bulk Visitor Invites
Upload a CSV to quickly invite large groups of visitors for events or meetings.
Arrival Displays
Provide self-service check-in and customizable arrival displays for a seamless experience.
Security & Compliance
Collect security waivers and confidentiality agreements to ensure safety compliance.
Real-Time Tracking
Track visitor arrivals, departures, and locations in real time for enhanced control.
Trusted Expertise, Proven Success
With over 20 years of experience, Fischer & Kerrn provides flexible, customizable visitor management solutions that cater to both simple and complex needs. Our secure, scalable platform ensures seamless visitor check-in, badge printing, document collection, and more, whether you choose SaaS, cloud, or on-premise solutions. Rely on a trusted partner for efficient and reliable visitor management.
Automated Visitor Management
Managing visitor flow should be seamless. With our smart visitor management solution, guests can quickly pre-register, while admins gain full visibility into visitor data—ensuring smooth and secure office access.
- Comprehensive visitor management system
- Interactive kiosks with maps and directions
- Personalized arrival displays for visitors
- Efficient badge printing for identification
- Bulk invitations for events and meetings
- Custom roles & permissions for visitor access
- Detailed visitor log & export for insights
- Customizable invite forms for visitor registration
- Visitor document agreements (e.g., NDAs) and waivers
Experience the Future of Workspace Solutions
Discover how our innovative solutions can transform your workspace. Whether you’re looking to improve efficiency, enhance collaboration, or optimize workspace management, we have the tools to help you succeed. From seamless scheduling to smart integrations, our solutions empower teams to work smarter and stay connected. Explore the possibilities and take your workspace to the next level!
Frequently Asked Questions
Browse our FAQs for insights on how our visitor management solutions can simplify check-ins, enhance visitor experience, and improve office security and efficiency for hybrid teams.
How can I manage visitor check-ins and host notifications?
Our visitor management system automates check-ins through interactive kiosks and arrival displays, and sends notifications to hosts via email, Slack, or Teams when their guests arrive.
Can I send visitor documents and registration forms before arrival?
Yes, you can send important documents such as NDAs, health questionnaires, and check-in instructions to visitors in advance, ensuring compliance and preparedness.
How do I print visitor badges and send bulk invitations?
You can easily print visitor badges upon check-in, and upload a CSV file to send bulk invitations for meetings or events. Badge printing is automatic or can be pre-configured, ensuring smooth and professional guest experiences.
Can visitors self-register and check in touchlessly?
Yes, our touchless check-in feature and self-registration kiosks allow visitors to check in on their own, reducing wait times and improving efficiency.
How can I ensure the safety and compliance of visitors?
You can collect visitor document agreements, such as NDAs or security waivers, before their arrival to ensure compliance and that safety standards are met.